AI Agent for Therapists
Therapists spend 8–12 hours weekly on administrative tasks: intake forms, appointment confirmations, clinical note summarization, and follow-up coordination. Our AI agent automates these workflows while maintaining HIPAA compliance and clinical accuracy. The agent handles client intake via secure web forms, sends appointment reminders with rescheduling options, transcribes and summarizes session notes into structured templates, and flags clinical follow-ups—freeing therapists to focus on client care instead of paperwork.
How it works
We audit your current intake and documentation workflows, then build a custom agent integrated with your practice management system or EHR. The agent runs end-to-end intake-to-note workflows in production, with human oversight built in for clinical decisions. We handle API integration, security compliance, and ongoing optimization based on your team's feedback.
Key benefits
Use cases
Frequently asked questions
Is this agent HIPAA compliant?
Yes. We design agents with encrypted data handling, secure API connections, and audit logging. Data is processed in HIPAA-eligible environments and never stored in public LLM APIs. We work with your compliance team during build.
Can the agent integrate with my EHR or practice management system?
Yes. We build API integrations with major platforms like SimplePractice, TherapyNotes, and custom systems. If your system has documented APIs, we can integrate. We assess compatibility during discovery.
How long does it take to build and deploy?
Typically 4–8 weeks from initial discovery to production deployment, depending on integration complexity and your existing systems. We run in parallel with your team to minimize disruption.
Who reviews the agent's clinical outputs?
Clinical decisions remain with your therapists. The agent generates draft notes and flags follow-ups, but a licensed clinician reviews and approves all clinical content before it enters the record.
What happens if the agent makes an error in a note or reminder?
We build human review checkpoints into every workflow. Therapists have a clear interface to edit, reject, or reassign agent outputs. We also log all agent decisions for audit and continuous improvement.
Want this for your business?
Tell us what you'd like to automate — we'll reply with concrete next steps, no sales pitch.
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