AI Event Info Agent
The AI Event Info Agent handles attendee inquiries without manual staff involvement. It extracts event data—schedules, speaker details, venue logistics, ticketing info—and delivers accurate answers across email, chat, or web forms. Built for conferences, trade shows, and multi-day events, it reduces support overhead while keeping attendees informed. ifolabs designs the agent schema to match your event structure, integrates it with your registration system, and deploys it to handle live traffic from day one.
Key benefits
- Answers schedule and speaker questions instantly, 24/7
- Pulls venue details, parking, accessibility without manual lookup
- Reduces event staff support burden by 60–80%
- Integrates with ticketing and registration platforms directly
How ifolabs builds it
We map your event data structure—sessions, speakers, times, locations—and build an agent trained on your specific event details. The agent connects to your registration database or CMS so it retrieves real-time information. ifolabs deploys it to your chosen channels (email, web widget, Slack) and monitors accuracy before and after your event.
Use cases
FAQ
What data sources does the Event Info Agent pull from?
It integrates with your event platform (Eventbrite, Splash, custom CMS), registration database, and speaker/session spreadsheets. ifolabs configures connectors during setup so the agent always references current data.
Can it handle schedule changes or cancellations in real time?
Yes. When you update your event platform or database, the agent reflects changes within minutes. No manual retraining needed. ifolabs sets up live sync so attendees get accurate info immediately.
What happens if the agent doesn't know the answer?
It escalates to a human (email or Slack ticket) with context and the attendee's question. You review, respond, and the agent learns for next time. ifolabs provides logs so you track gaps.
Does it work for virtual, hybrid, and in-person events?
Yes. It handles Zoom links, in-person venue logistics, hybrid session routing, and timezone conversions. ifolabs configures the agent schema to match your event format.
How long does deployment take?
Typically 5–10 business days. ifolabs needs your event data, registration system access, and channel preferences (email, web, Slack). We test with sample queries before go-live.
Want this for your business?
Tell us what you'd like to automate — we'll reply with concrete next steps.
Talk to us →